Overview

CompanyLillibridge is a Chicago-based healthcare real estate firm. Our parent company is Ventas Inc., a Fortune 500 REIT (www.ventasreit.com). As an industry leader, Lillibridge has decades of experience in healthcare real estate and specializes in advisory services, acquisition and development, and property management and leasing of medical office and ambulatory healthcare properties nationwide. One of the largest firms in this sector, we own / manage 24M sf across 450 healthcare properties in 32 states, 200+ markets and 160+ cities. More than 10M people a year visit our buildings to maintain their good health and get well.ResponsibilitiesRetrieves and routes incoming calls in a professional manner and provides customer service assistance as appropriateDispatches and tracks routine work orders to maintenance and janitorial staffCoordinates vendor/contractor services as appropriateMaintain service agreements and assure tenant and vendor certificates of insurance meet all requirementsMaintains and monitors key control and vendor/contractor accessEstablishes and maintains all files, records and databases (e.g., tenants/leases, vendor contract files, maintenance records, certificates of insurance, management reports, etc.)Composes routine professional correspondence using accurate spelling and word usageAssists with lease administration: lease preparation and review, collections, move-in/move out procedures, tenant improvement coordination, tenant relations, event coordination, etc.Assists with financial operations: reviews and codes invoices for payment, prepares time-sheets for approval,  monitors rental deposits, prepares and monitors purchase orders and contract documents, compiles data for annual budgets, etc.Assists with property inspections as assignedResponds to emergency situations in accordance with appropriate policies & proceduresAdheres to all safety standards, policies & procedures, and codes of conductReports all pertinent events and activities to ManagementAssists with the implementation of ongoing quality improvement programsPerforms all general office duties and special projects as requiredOther duties and special projects as assignedRequirementsHigh school graduate, some college preferred2 – 3 years’ experience as an administrative assistantAdvanced computer skills using MS Office applications (Word & Excel a must)Typing speed of 60 – 65 WPMDemonstrated proficient knowledge of and experience with accounting principles & practicesProperty management software experience a plusStrong communication and customer service skills (oral & written) to promote positive client/ tenant relationsAbility to exercise prudent judgment in the absence of supervisory personnel.Ability to organize and prioritize tasks to ensure accuracy and timely completion Lillibridge offers a competitive compensation and benefits package to the successful candidate.Lillibridge is an Equal Opportunity Employer.Lillibridge does not accept unsolicited resumes from staffing agencies, search firms or any third parties.