Overview

Administrative AssistantAdministrative Assistant needed for our legal consultant located in Downtown Dallas, TX on a contract basis starting ASAP. Company Profile:Trial Consultant & AttorneyEstablished in 1990Features and Benefits while On Contract:Look beyond your average Staffing Firm and enjoy outstanding benefits from DAY 1!Enroll right away and avoid the ACA Individual Mandate PenaltyOpt in to receive coverage of medical, dental, and vision insurance.Access to short-term disability and life insurance Benefits are open to you the employee, your dependents, and/or your spouseAdministrative Assistant Role:The Administrative Assistant will represent the company as the initial/primary point of contact at the reception area as well as answer a multi-line phone system while maintaining a neat and professional appearance. The Administrative Assistant will handle client invoicing, expenses and entering into QuickBooks. Prepares client invoices and sends via email weekly, obtaining the production staff time notes from internal system and entering those details along with reimbursable expenses into QuickBooks.Assist Business Manager with monthly statementsMaintains electronic copies of all invoices, statements and depositsMaintains inventory of office and kitchen supplies both physical items and an electronic list to replenish as neededHandles shipping and receiving of office packages and equipment, building/equipment repair records and schedules in reference to maintenance on equipmentIncoming and outgoing mailOversee credit card accounts and obtain receipts from employees for all charges Accurately code to the correct expense account and enter the purchase into QuickBooks on a weekly basis required by IRSScan all receipts as back up to the statement and store on the server no later than the 12th of each month for the use in the Sales and Use Tax Return processing and the credit card reconciliation for the Business ManagerMaintain clean reception area, kitchen and lobby as well as make coffee, load and unload the dishwasherAttends and contributes to companywide Monday Morning Meeting and Operations MeetingsAdministrative Assistant Background Profile:2+ years experience as a front desk/administrative assistantHigh School Diploma or equivalentExperience working in QuickBooks a plusExposure to expenses or A/R a plusExcellent verbal and written communication skillsAbility to work as a team or independentlyPlease visit us at  https://www.frontlinesourcegroup.com/dallas.html https://www.frontlinesourcegroup.com/administrative.html Equal Opportunity Employer, M/F/V/D.  Candidates must have authorization to work in the U.S.  Clients will not sponsor visas.Frontline Source Group specializes in matching top talent with companies for direct hire, contract, contract-to-hire, temporary, and temp to hire placements in Accounting, Finance, Information Technology/ IT, Human Resources, Administrative, Executive Assistant, Customer Service, Healthcare, Engineering, and Oil & Gas. We work with clients and candidates in all areas of the United States and have offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Frisco, Houston – Downtown, Houston – Galleria, Houston – West, Irving, Katy, Lewisville, Plano, Richardson, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), Arizona (Phoenix and Scottsdale), Oklahoma (Oklahoma City), and Colorado (Denver and Denver DTC).